07 Jul Dos and Don’ts Of Office Function Planning
It can be tricky planning a corporate function, so follow our list of event planning dos and don’ts to ensure that your event goes without a hitch.
Do: Know your budget and stick to it
Before you even begin to plan your corporate function, you need to know what the budget is. Take the time to break down your overall budget into its component parts. Work out how much want to spend on the venue and other large costs. You’ll be surprised how quickly it adds up.
Do: Have a contingency plan
Despite your best planning events, there are some things that are beyond your control. As best as you can, try to foresee areas where there might be problems, and have a backup plan ready just in case. Holding an event outside? Have umbrellas to hand. It’s these little touches that will ensure your event runs smoothly.
Do: Get the word out
You could throw the greatest office event in the history of mankind, but if no one turns up, it will all be for nothing! Utilise all possible avenues to get the word out, including newsletters, intranet message boards, email and social media. But don’t forget about good old-fashioned word of mouth either – it helps build a sense of excitement.
Don’t: Leave it until the last minute
Organising a good corporate function involves a great deal of planning. Leaving it until the last minute will inevitably mean that event spaces, caterers and entertainers will be booked up. The earlier you start to plan, the more likely you will be able to put together the event you desire.
Don’t: Forget about the little touches
When you sit down to work out your budget, make sure you think about and account for all the hidden costs. Items like lanyards, printouts, or ‘complimentary’ pens are easy to forget about but are important to the running of the day, and quickly add up in cost, potentially throwing off your budget.
By following these simple tips, you’ll impress your colleagues with your event planning skills, and give everyone a day to remember.