How to plan a themed event

How to plan a themed event

Who doesn’t love a great party? Whether it be a large or small gathering of close friends, or businessmen and businesswomen coming together for corporate functions, these get-togethers involve careful planning to ensure everything runs smoothly. Oftentimes, these gatherings are spruced up with the added touch of a theme. Whether you are planning a birthday party, a wedding, or even a social night after a busy day of conferences, the themes can vary but the basic planning is the same. Below are 4 key tips on how to plan a themed party.

Decide on the theme

Once you know that your event calls for a theme, the first and most crucial step is to decide on what that theme is going to be. Themes range from noir, to masquerade, from fancy dress to murder-mystery, or even something as simple as a colour. If you’re not sure what kind of theme your event calls for, try polling the guests on the invite list, or even searching on Pinterest for ideas.

Score the perfect location

Once you’ve settled on your theme, it’s time to pick your location. Depending on the event, your location could be someone’s home, or you could organise venue hire of one of  Lake Macquarie Yacht Club’s function rooms or find outdoor locations. Ensure your location is theme-appropriate and big enough for your needs.

Make your decorations reflect the theme

The only way to ensure a themed party or event is successful is to truly commit to the theme, by ensuring your decorations reflect your theme properly. If your theme is the colour blue, ensure you have everything from blue invitations and blue balloons to blue placemats or even blue food. A themed party can be a total disaster if your guests arrive in special clothing and the event isn’t decorated accordingly. This is a quick and easy way to make your guests feel uncomfortable.


One of the most important elements of any party is the food. If you can, try to incorporate your theme into your food. If you have a medieval theme, try searching for a caterer who can recreate some medieval meals, or, if you’re catering it yourself, search online for some recipes that suit.

Though planning a themed party can be intimidating at first, these four tips can make planning your event a breeze. If you’re looking for a great location for your next event, speak with our experienced event planners today to discuss the packages we have available.